Vallarta’s VIP Travel, Inc.

Specializing in successful group and convention travel since 1991

8525 W. Sunset Blvd.

West Hollywood, CA 90069

310-657-4245

310-289-0458 - fax

info@vallartasviptravel.com

 

Frequently

Asked

Questions

Why Mexico?

Mexico is ideal for group events as it provides fabulous options

for those wishing to combine business and leisure. 

If we missed what you were looking for

In 2016, Mexico generated $25 billion in meetings and conventions.  A few reasons why this is not surprising:

  • It’s very accessible with direct flights from most US major cities

  • Choice of a multitude of spectacular cultural, archeological, adventure, ecological and beach destinations to match your group's purpose and interest

  • A welcoming and friendly atmosphere coupled with impeccable service

  • Top local and international cuisine

  • World class resorts, spas and golf courses

  • State-of-the-art technology and connectivity

  • Fantastic value for your dollars

What are the entry requirements for Mexico?

VALID PASSPORT - U.S. and Canadian citizens, including minors, must hold a valid passport. 

 

VISAS – Not required for U.S. and Canadian citizens. Non-U.S. citizens with valid U.S. visas may enter Mexico with the U.S. visa, and do not need a Mexican visa.

 

TOURIST CARDS – These are provided by airlines or by immigration authorities at all points of entry.  Keep the card safe as you need to surrender it when leaving Mexico.

BUSINESS- Business travelers must submit an FM-N 30 Days form to do business, but not accept a job for 30 days. 

When is the best time to go?

With tropical jungles, deserts, valleys, and snow capped mountains, what you  encounter depends on where and when you go to Mexico.

 

​High season (mid December - Easter) peaking Dec. 20 – Jan 1. 

Shoulder season (Jun. - Aug.)  Rates are mid-level but flight and hotel availability is low due to summer vacationers.

Low season is the remainder of the year with Sept. - early Nov. popular with groups.  Rates and hotel occupancy are lower, and the climate is pleasantly cooler. 

 

There are also Rainy (May to mid-Oct) and dry seasons (mid-Oct to April.) Rains can come suddenly but usually do not last long. Hurricane season (June – November) may affect the Cancun area and the Pacific coast. 

When are the holidays in Mexico?

In Mexico there are three major types of public holidays:

  • Statutory holidays are observed nationwide. Most offices and  schools are closed.

  • Civic holidays are observed nationwide, but employees are not entitled to a day off with pay.

  • Festivities are traditional celebrations and religious events.

 

Jan. 1 - Statutory.  New Year

Jan. 6- Festivity.  Epiphany

Feb. (1st Mon.) Statutory.  Mexico Constitution Day

Feb. 2 - Festivity.  Candlemas

Feb. 19 – Civic . Mexican Army Day

Feb. 24 – Civic . Flag Day

Mar. 18 - Civic .  Oil Expropriation Anniversary

Mar.(3rd Mon.) Statutory - Juarez birthday

Late Mar. and early Apr – Festivity.  Easter

Apr 21 - Civic .  Heroic Defense of Veracruz

May 1 – Statutory .  Labor Day

May 5 - Civic .  Victory at Puebla

May 8 - Civic .  Miguel Hidalgo’s birthday

Jun 1 - Civic .  Maritime Day

Sep 13 - Civic . Boy Heroes

Sep 16 - Civic .  Cry of Dolores

Sep 16 – Statutory .  Independence Day

Sep 27 - Civic . End of Independence War

Sep. 30 - Civic .  Morelos’ Birthday

Oct. 12 - Civic .  Columbus Day

1 and 2 Nov.- Festivity.  Day of the dead

Nov (3rd Mon.) – Statutory.  Mexican Revolution Anniv.

November 23 - Civic .  Mexican Navy Day

Dec. 1 – Statutory.  Change of President (every 6 years)

Dec. 12 – Festivity.  Virgin of Guadalupe. 

Dec. 25 – Statutory.  Christmas

How do I get pesos?

Credit cards are widely accepted in business establishments. If you need pesos for taxis, tipping and small purchases, here are your best options. 

  • Exchange offices at international airports.  The rate is displayed as buy or sell.  

  • Banks: not all banks exchange money if you do not have an account with them. Inquire at your hotel for the nearest bank that does.

  • ATM: One of the most convenient ways to buy pesos. You often receive better exchange rates, although there may be a service charge.

  • Your hotel:  will usually sell a small quantity of pesos.  Do inquire about their exchange rates first.

What about an RFP?

Instead of filling hotel online RFPs, we recommend custom RFPs detailing your requirements to receive more attention and consideration plus save time.

 

First, ensure your preliminaries are clear:

  • What is your event’s purpose?

  • Identify your attendees

  • Decide if the planning will be in-house or outsourced

  • Have at least two or three separate dates for the event

  • Establish your preliminary day-by-day agenda

 

Then decide on the requirements:

  • Hotel category, facilities and location

  • Meeting rooms specifics per agenda

  • Transportation needs

  • Guest rooms (singles and doubles)

  • Allocated budget, cost per head

 

With a comprehensive list, we can help prepare your RFPs.  By submitting  RFPs to hotels which fulfill your requirements you can compare prices and negotiate rates.